Disclaimers and Conditions for the European TR Meeting 2026
1. General:
In the case of translations, the Dutch text shall be the legally binding basis. The Dutch text can be downloaded below. This document is governed by Belgian law. Any disputes fall under the exclusive jurisdiction of the courts of Antwerp. Personal data will be used solely for the organization of the European TR Meeting 2026 and will not be shared with third parties, except where required by law.
2. Description:
The European TR Meeting 2026 is a classic car meeting amongst friends for members of European TR clubs. The meeting is designed to allow each participant to organise the meeting on their own and to plan joint activities with the greatest possible personal freedom. Certain overnight accommodation will be made available. The conditions and costs are shown on the website www.europeantrs.club . The TR European Meeting is not an organised luxury trip.
3. Bookings:
As soon as the European TR Meeting 2026 is fully displayed on the booking website, all persons who have created an account for the website will receive information to the e-mail address they have provided. Options will be shown which can be selected. All participants are requested to review this option information in advance and decide what they would like to select. All bookings must be completed in one process, subsequent bookings generate a high work and coordination effort and the deposit for a second separate booking process would be charged again and is non-refundable.
To secure your place for the TR European Meeting in Belgium 2026, after bookings open, select the room you have chosen for the weekend then add it to the shopping basket. Further options and participation in the follow-up tour, visits or pre-meeting can then be selected and added to the shopping basket. Once all the options you wish to book have been added, select the shopping basket and proceed to checkout. Please make sure that you have selected the correct options that you would like to take. At the checkout you will be asked to complete a form to provide the organisers with the necessary information for the event to take place. A non-refundable deposit of 200 € / P is payable on completion of the booking. This can be paid by credit card. Any further subsequent booking is only possible with an additional non-refundable deposit.
4. Booking deadlines:
4.1. Bookings open 12.01.2026, 08:00 MEZ (07:00 GMT)
4.2. All Belgian participants (members of the TR-Register Belgium VZW) are requested to book only from 01.02.2026 and to give priority to foreign guests.
4.3. Closing date: 28.02.2026, 24:00 MEZ (07:00 GMT)
4.4. Collection of balance payments 15.03.2026 via respective european-coordinators
5. Cancellations and refunds:
5.1. Bookings can be cancelled at any time via the booking website.
5.2. The following cancellation costs apply:
5.2.1. 12th January to 15th March 2026 200€ per booking (non-refundable in any situation)
5.2.2. 16th March 2026 to 30th June 2026 WE: 200 € / P WE+Tour: 600 € / P
5.2.3. 1st July to 31st July 2026 WE: 500 € / P WE+Tour: 1100 € / P
5.2.4. 1st August 2026 onwards full cost of booking
5.2.5. If the participant finds a replacement booking, the cancellation costs will be clarified on a case-by-case basis.
5.3. The respective remaining amount (booking costs less deposit and less cancellation costs less bank charges) will be refunded in euros by bank transfer. The currency risk shall be borne by the cancelling participant. For this purpose, the recipient of the refund must provide account details to TR Register Belgium VZW.
6. Miscellaneous:
6.1. The surname and first name of the participants must be provided to the hotels in accordance with the Belgian Registration law. This information is collected and passed on by the TR Register Belgium VZW. Consent to this will be requested on the booking website. Participation in the meeting is not possible without this consent.
6.2. Unfortunately, no pets are allowed, unless guide dogs for the visually impaired.
6.3. Unfortunately, some options are not suitable for people with walking disabilities. In individual cases, details of the disabled participants are required in order to make appropriate arrangements. Please add these details in the relevant space on the booking form.
7. Emergency breakdown assistance:
7.1. Breakdown assistance, not a breakdown service, is only provided in the event of actual breakdowns. Breakdown assistance is organised on a private basis by external partners. Stranded vehicles can be brought back to the hotel by trailer or taken to a nearby workshop. Simple faults are repaired asap through payment of mutually agreed fees and potentially acquired spare parts. For cases that cannot be solved, the nearest classic car workshop can be found in the TR-Register European Breakdown App or the professional breakdown assistance organisations can be called. Please download the European Breakdown app prior to driving to the meeting. https://www.tr-register.co.uk/resources/app
7.2. Vehicles must be extensively and professionally serviced and inspected by suitable persons or workshops before being driven to the meeting. The respective ‘Drivers Handbook’ of the TR models provides a good guide. Any recognisable wear and tear must be repaired and inspected by qualified persons before departure.
The booking form contains a declaration that your vehicle has been maintained in accordance with these terms; participation is not possible without this declaration.
7.3. Each participant must consider which spare parts are important to take with them on the journey. It is important to bring these with you. The local TR clubs or friends travelling with you can help you.
7.4. Each participant must carry sufficient spare oil in the vehicle and check the engine oil level before departure and regularly during the meeting.
7.5. Breakdowns caused by negligent or completely omitted maintenance and inspection will only be treated with low priority.
7.6. There is no legal entitlement to breakdown assistance of any kind. Of course, every participant will be helped to the best of our knowledge and belief. Recourse claimed by vehicle owners and keepers against the TR Register Belgium VZW, its members, or the external repair partners for incorrect actions and consequential errors are excluded.
8. Exclusions of liability:
All participants (drivers and co-drivers, owners and keepers) take part in the European TR meeting 2026 at their own risk. They bear sole responsibility under civil and criminal law for all damage caused by them or the vehicle they use, unless an exclusion of liability is agreed in accordance with this invitation to tender. The organization, its board members, volunteers, and any partners cannot in any way be held liable for any damage, loss, or injury of any kind occurring before, during, or after the event.
The organization reserves the right to modify or cancel the event in case of force majeure, without any obligation to provide compensation.
9. Responsibility of the Participant:
The participant declares:
To hold a valid driver’s license and a valid registration certificate for the vehicle.
That the vehicle is insured in accordance with legal requirements.
That the vehicle will comply with all traffic signs and regulations during the event.
That he/she is personally responsible for his/her own safety and that of any passengers.
That he/she will not drive under the influence of alcohol, drugs, or medication that may impair driving ability.
10. Indemnity/claims:
By submitting their registration, participants (drivers and co-drivers, owners and keepers) waive all claims of any kind for damages arising in connection with the event. The participant hereby waives, on behalf of myself, my legal successors, my heirs, my next of kin (spouse, children), and our insurers, any right of recourse against:
the TR Register Belgium VZW and the persons entrusted with the organisation of this event
the sponsors, their presidents, board members, managing directors, employees, voluntary helpers and members
Authorities, service providers and all persons connected with the organisation of the event
the road authorities, insofar as damage is caused to the condition of the roads to be used during the event, including accessories
the vicarious agents of all aforementioned persons and bodies, except for damages resulting from injury to life, body or health, which are based on an intentional or negligent breach of duty - also by a legal representative or a vicarious agent of the group of persons liable
This waiver also includes the undertaking that, in the event of death, I will ensure that my legal successors, heirs, next of kin, and our insurers respect this waiver.
11. Image Material
The participant grants the organization permission to freely use photos and video recordings taken during the event for promotional purposes (such as website, social media, or printed materials).
12. Signature/Acceptance:
The waiver of liability becomes effective for all parties involved upon submission of the registration. The waiver of liability applies to claims on any legal grounds, in particular to claims for damages arising from contractual or non-contractual liability and to claims arising from unauthorised acts. Tacit exclusions of liability remain unaffected by the above exclusion of liability clause.
The waiver of liability must be ticked as a mandatory field by the participant when completing the booking form, participation is not possible without this declaration.
For the original text in Dutch, please download the Disclaimers and Conditions